Data-Protection Impact Assessments

Although the following information is factually correct, please don’t use it to make a business decision without prior consultation with our team of data protection and information security experts. It has to be said that the role of the outsourced data protection officer and how best to maintain data protection compliance has been a recurring question within our network. With a clear surge in businesses receiving data subject access requests or DSAR’S, many UK based organisations are now turning to the information commissioner’s office for formal guidance. We aim to provide high-level instruction for business on how to comply post-transition period. For more thorough business advice contact us directly to arrange a free consultation.

The long-awaited time is upon us, The Brexit transition period ended on 31 December 2020. Its official that GDPR has been retained in UK law as the UK GDPR, and will continue to be legally binding alongside the Data Protection Act 2018. As a response, many UK Businesses are now looking to engaging a data protection compliance partner to help ensure that the internal business processes are upholding data protection compliance in a lawful manner. This therefore means implementing a DPIA or data protection impact assessment, this can be referred to as a gap analysis or risk assessment but in most cases is fundamentally comprised of the same elements. We have experience as Outsourced data protection officers in a range of industries and sectors, as well as our remote data protection help desk and DSAR support packages providing the best support around information security compliance for your business.

What is a Data Protection Impact Assessment?

A DPIA is a trusted method in which you can legitimately analyse your data processing to help you identify and minimise data protection risks. To reliably establish and assess the level of risk, a DPIA should consider both the likelihood and the severity of any impact on individuals. A DPIA does not have to indicate that all the risks have been eradicated. But it should help you document them and assess whether or not any remaining risks are justified. This also helps you identify what risks need addressing first and prioritising them becomes much easier, This overall provides you with a demonstrable audit trail of not only your data processing activities but your commitment to a legal compliance framework. DPIAs are a legal requirement that when implemented regularly and accurately brings broader compliance, financial and reputational benefits, helping you demonstrate accountability improving consumer confidence and building trust and engagement with your customers.

When do we need to conduct and impartial DPIA?

As a UK business, you must conduct a DPIA before you begin any type/ new type of data processing that could be high risk. This means you need to consider approaching the project without outsourced data protection officers who have the right skill set to correctly identify factors that point to the potential for a widespread or serious impact on data subjects.

The UK GDPR says you must do a DPIA if you plan to:

  • Collect personal data
  • Use profiling with significant effects
  • Process special category or criminal offence data.
  • Monitor publicly accessible places.
  • Use innovative technology

As a business your nominated data protection officer and or senior official should carefully consider doing a DPIA regularly. Even if there is no specific or direct indication of likely high risk, it is good practice to do a DPIA for any major new project involving the use of personal data. By engaging our services we can help eliminate the risk of a data breach and noncompliance for your business. In most cases our expert DPO’S help by ensuring that the right processes have been considered, discussed, outlined, documented and them implemented to help you create a demonstrable audit trail outlining your progression and increased understanding  around data protection compliance. This approach will help improve customer confidence in your business and increase brand awareness through clear and responsible data processing. Not mentioning the significant reduction in the chances of a data breach occurring.

How CDS carry out a DPIA?

A DPIA should begin at the infancy stage, early in the life of a project. Well before you start your systematic data subject processing activities. Although this can be implemented at any time so if in doubt speak to one of our data protection experts to assist you further.

We have 9 steps to a perfect DPIA. To learn more contact us for a formal discussion round how CDS can help you with data protection compliance.