Benefits of an Outsourced Data Protection Officer.

Benefits of an Outsourced Data Protection Officer

There are several benefits of an Outsourced Data Protection Officer. Therefore our DPO service is designed to satisfy an organisations legal responsibility to designate a Data Protection Officer. In brief a Data Protection Officer is responsible for overseeing an organisation’s data protection strategy and implementation. Thus they must ensure that an organisation is complying with the GDPR’s requirements.

Benefits of an Outsourced Data Protection Officer

a Data Protection Officer’s responsibilities include:

  • Training organisation employees on GDPR compliance requirements
  • Conducting regular assessments and audits to ensure GDPR compliance
  • Serving as the point of contact between the company and the relevant supervisory authority (Information Commissioners Office)
  • Maintaining records of all data processing activities conducted by the company
  • Responding to data subjects to inform them about how their personal data is being used and what measures the company has put in place to protect their data

Ensuring that data subjects’ requests to see copies of their personal data, or to have their personal data erased, are fulfilled or responded to, as necessary.

Do we need to appoint a Data Protection Officer?

In general the UK GDPR requires you to appoint a DPO. In short you must ensure that your organisation has sufficient staff and resources to maintain compliance and your obligations under the UK GDPR. Thus our Outsourced DPO can help you operate within the law by advising and helping to monitor compliance. In contrast we don’t offer an advisory service like many other providers. We actually deliver hands on support and act as the named DPO. By and large ensuring the organisation maintains compliance without disruption to business as usual.  

Mandatory appointment of a Data Protection Officer?

In summary the primary function of the DPO is to ensure that the organisation processes personal data in compliance with applicable data protection law. Therefore ensuring accountability and a direct effort to reduce data breaches and potential non-compliance. Evidently all organisations deemed to be a public authority or require regular and systematic monitoring of data subjects including special categories of data are in scope. The guidance given from the ICO clearly says that all organisations who fall into scope should appoint a DPO to fulfil the requirements of the GDPR. This is due to the fact that as we move into a more data centric era, responsibilities to comply with information security and the impacts of GDPR and DPA 18 will increase.

Working Example:

Question – Do dental practices require a Data Protection Officer mandatorily? And what options do you have when looking at appointing a DPO?

Answer – Yes, that’s right, all medical and dental practices who provide care for NHS patients are considered public authorities . Therefore are required by law to appoint a Data Protection Officer.

Question – What does the Outsourced Data Protection Officer do?

Answer – Implement compliance strategies to ensure regulatory adherence. Train all employees about their obligations to comply with the UK GDPR and other data protection laws.

How to appoint a DPO? What to consider when appointing a data protection officer.

Employ a new full-time Data Protection Officer. Ensuring they hold the relevant qualifications and experience of data protection. This will allow you to have a dedicated full-time member of staff who is the primary resource for GDPR compliance. Alternatively Information security or data protection compliance agencies can provide support. Consider the implications of recruiting and the cost associated with embedding a new full-time member of staff into the business when looking at this option.

Appoint an internal member of staff who has the relevant experience and qualifications to fulfil the role of Data Protection Officer. This option will allow you to use the incumbent resource that you have in the team. Information security and data protection compliance experts can provide support when required. This option will be less disruptive and more cost effective in comparison with recruitment. However, consider the impact on BAU as you will need to look into the appointment beforehand and consider any conflict of interest. For example, the DPO and data controller cannot be the same person.

Outsourced Data Protection Officer as a service. This option will be significantly less disruptive and more cost effective than recruitment. The Outsourced DPO as a service model is a low-cost alternative and provides you with regulatory compliance, oversight and the expertise on hand for any ad hock issues or queries.  We deliver DPO as a service for numerous businesses. Our customer testimonials and case studies outline how our outsourced DPO service sets us head and shoulders above other DPO service providers.

Benefits of an Outsourced Data Protection Officer:

We support numerous organisations by acting as the named Data Protection Officer.  We have years of experience supporting businesses from a variety of sectors so we understand the data protection challenges that can be specific to particular industries such as housing Associations, NHS Trusts, Tech Companies and the charitable sector.

Contact us for more information on how CDS can help your organisation comply with data protection regulations.

The Outsourced Data Protection Officer as a service is a great tool for your business.  By outsourcing your DPO we can deliver compliance with minimal disruption to your business daily activities. Low-cost and flexible data protection compliance services delivered in a timely manner and with minimal disruption to your staff or business. – CDS DPO Service Page

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